The Legal Administrative Specialist serves as a key administrative and operational partner to the Chief Compliance Officer (CCO) and General Counsel (GC). This role provides high-level executive support, coordinates legal and compliance activities, and acts as a liaison between executive leadership, Board members, employees, and external stakeholders while handling sensitive and confidential information.

Primary Responsibilities

• Support the CCO and GC with daily administrative and executive-level tasks.
• Prepare and maintain corporate governance documents, including:
  • Corporate filings
  • Meeting agendas
  • Board and corporate meeting minutes
  • Corporate resolutions
• Manage the contract administration process, including routing, execution, and record maintenance.
• Coordinate calendars, meetings, events, trainings, and executive schedules.
• Process invoices, timesheets, expense reports, correspondence, and departmental records.
• Assist with compliance-related requests such as subpoenas, liens, and document inquiries.
• Support insurance renewals and certificate of insurance requests.
• Provide administrative assistance to other C-suite executives.
• Handle special projects and department initiatives as assigned.

Required Qualifications

• Bachelor's degree or Paralegal Certificate.
• At least:
  • 2 years of executive administrative support experience.
  • 1 year of experience in a legal, compliance, or law firm environment.
• Experience managing complex executive calendars and meeting logistics.
• Ability to prepare accurate corporate minutes and maintain legal records.

Key Skills

• Strong organizational, analytical, and multitasking abilities.
• Exceptional attention to detail and confidentiality.
• Excellent written and verbal communication skills.
• Professionalism and diplomacy when interacting with executives, Board members, and stakeholders.
• Ability to work independently, solve problems, and manage competing priorities under tight deadlines.
• Proficiency in technology platforms such as Zoom, board portals, and collaboration tools.
• Team-oriented mindset with a willingness to support broader organizational projects.